Mailing lists

DTU Compute has three sets of mailing lists:

• Lists based on position and section at DTU Compute, e.g. vip_stat 'at' compute.dtu.dk. There is a hierarchical structure; e.g. vip_compute 'at' compute.dtu.dk contains the union of vip_X 'at' compute.dtu.dk where X is the various sections at DTU Compute.
• Lists based on position and office location, e.g. phd_321 'at' compute.dtu.dk
• Ad Hoc Lists for other purposes, e.g. comp-chipdesign and comp-imagelabgrp

Positions and Sections

Description

• VIPFACULTY is permanent VIP staff (which generally have teaching responsibilities), VIPEXTERN is normally “ekstern lektor” while VIPRESEARCH is the remaining VIP (Postdocs and Research assistant).
• TAPADM is administrative doing task of general purpose at the department while TAPVID is administrative staff doing specific task for certain projects/sections.
• VIP is the union of VIPFACULTY, VIPRESEARCH and VIPEXTERN
• TAP is the union of TAPADM and TAPVID
• STAFF is the union PHD, TAP and VIP
• ALL is the union of STAFF, GUEST and STUD
• COMPUTE is the union of ADM, ALGOLOG, COGSYS, CYBER, DYNSYS, ESE, FM, MAT, SC, STAT, SSE and VISCOMP

    flowchart LR
    classDef box fill:#efe,stroke:#464,color:#000;

    A["all_X @compute.dtu.dk"]
    A ==> B["staff_X @compute.dtu.dk"]
    A ==> C["guest_X @compute.dtu.dk"]
    A ==> D["stud_X @compute.dtu.dk"]
    B ==> E["vip_X @compute.dtu.dk"]
    B ==> F["viptap_X @compute.dtu.dk"]
    B ==> G["phd_X @compute.dtu.dk"]
    E ==> H["vipfaculty_X @compute.dtu.dk"]
    E ==> I["vipresearch_X @compute.dtu.dk"]
    E ==> J["vipextern_X @compute.dtu.dk"]
    F ==> K["tapadm_X @compute.dtu.dk"]
    F ==> L["tapvid_X @compute.dtu.dk"]

    class A,B,C,D,E,F,G,H,I,J,K,L box;
  

• Mailing lists are created for 6 categories of offices. One for each of the buildings: 303, 321, 322 and 324.
• Users can "belong" to multiple sections or groups or belong to multiple position categories (e.g. a student help is both a student and an employee)
• Information comes from DTUBasen and is maintained there.
• The STUD list is rather incomplete, i.e. does not list all students at the department, nor students doing their thesis at DTU Compute. It merely lists students which are using IT facilities at the department.
• (for outlook/webmail users) The mailing lists can be found under DTU Compute in the Outlook address book''. The are found under the names COMP-all_compute etc.
• (for outlook/webmail users) To send to all members of a list except one: find the relevant list in the address book, click on the + sign and expand the list of group members. Remove the person you do not want to send to
• The email lists are blocked for non-DTU senders, i.e. send using outlook/webmail. For imap/smtp users (e.g. thunderbird) one has to use mail.dtu.dk as outgoing smtp server

Private Distribution List

To create a email distribution list with internal (i.e., DTU) as well as external (i.e., non-DTU) people. The email adress will have the form your-choice@dtudk.onmicrosoft.com.

• Go to https://outlook.office.com
• Click on People icon
• Click on Go to groups

and follow the guidelines. Special focus on Allow people outside the organization to email the group.

If you want to prevent spam, you can: Enable Message approval (moderation) and Add Allowed senders list.